The Deadline Engine
Enter a date once. Reminders, calendar events, and alerts are created automatically. Change the date and everything moves with it.
Built for residential real estate agents
Never miss a deadline between contract and close.
Every date you enter becomes a deadline, a reminder, and a calendar event. Automatically.
- Works on your phone, between showings
- Syncs with Google, Apple, and Outlook calendars
- Not a CRM. No fluff. Just contract to close.
Every datebecomes an automatic reminder
One glanceshows the health of every file
Zero misseddeadlines is the entire point
New · Built in text messaging
Your deadlines, delivered by text. To you and to everyone in the deal.
Email gets buried. Texts get read in minutes. CTC Tracker sends reminders on your behalf to buyers, sellers, lenders, and title, with your name on every message and your own alerts timed to every deadline.
- Send reminders to buyers, sellers, lenders, and title from one shared number
- Every message carries your name and brokerage, so clients always know it is you
- Receive your own text alerts before any deadline, even when you are away from your inbox
- Clients opt in with a single reply and can stop at any time
- Fires automatically from the dates already in your transaction
"The agent who never misses a deadline is the agent who gets the referral. That is the whole business."
Why we built CTC Tracker
New · Built in writing assistant
Let our Assistant write the email, so you can keep moving.
The follow up emails never stop. Our Assistant drafts them in seconds from the details already in your file. Confirm an appointment, answer a request, share documents, or send a progress update. You review and send. The writing is done.
- Draft detailed, professional emails with a single click
- Confirm appointments and inspections without retyping a thing
- Answer requests and share documents with the right links attached
- Send clear progress updates that keep buyers, sellers, and lenders in the loop
- Every draft is built from the real dates and parties in your transaction
The problem
The contract is signed. Now the clock starts.
Inspections, option periods, appraisal and loan deadlines, title objections, the final walkthrough. One missed date can cost your client the house and cost you the client. Sticky notes and spreadsheets were never built for this. CTC Tracker was.
What you get
Everything between contract and keys.
Simplify every transaction with smart deadline tracking, instant client texting, AI-assisted email drafting, calendar sync, and organized document management. Everything you need to stay productive and close deals faster.
Traffic Light Dashboard
Green, yellow, or red on every file. One glance shows which deal needs you today.
Text Reminders
Send automated reminders to buyers, sellers, lenders, and title. Keep every party on schedule and receive your own alerts before every deadline.
AI Email Assistant
Draft detailed, professional emails in one click, written from the real dates and parties in your file.
Calendar Sync
Every deadline drops into Google, Apple, or Outlook. Setup is one copy and paste.
Organized Documents
Link contracts, inspections, and title docs into clean folders per transaction.
Built around your deal
Every stage of the transaction, tracked in one place.
Every transaction page covers the full journey: contacts, deposits, contingencies, inspections, appraisal, loan, title and HOA, documents, and closing. Cash deal? Loan sections disappear. New construction? Inspection defaults adjust.
- Contingencies with countdowns and quick actions
- Inspection scheduling and repair request deadlines
- Loan milestones from application to clear to close
- Walkthrough and closing day checklist
- Wire fraud verification built into every closing
How it works
From executed contract to closing day in three steps.
Create the transaction
Enter the client, the property, and the key dates. Takes about two minutes. CTC Tracker builds your checklist, folders, and deadlines automatically based on the deal type.
Let the reminders work
Every deadline lands on your calendar and in your inbox before it is due. Update a date and every reminder updates with it. Nothing slips through.
Close with confidence
Walk into closing knowing every contingency was cleared, every deposit confirmed, and every box checked. Then export the full file for your records.
Security first
Your clients trust you. We make sure that trust is protected.
Every agent gets a private, encrypted account. All data is protected in transit and at rest using industry-standard 256-bit encryption. Your transactions, contacts, and documents are visible to you and only you.
- All data encrypted in transit and at rest with 256-bit SSL encryption
- Private accounts with strong password requirements and secure login protocols
- Two-factor authentication (2FA) supported via Google Authenticator, Microsoft Authenticator, and Authy
- Each agent account is fully isolated. Your data is never visible to other agents
- Payment and banking credentials are never stored in CTC Tracker
- Wire instructions tracked as a verification checklist only, never as stored account numbers
- Built in wire fraud verification step before every closing
- Automatic session timeout to protect your account when you step away
- Hosted on SOC 2 certified infrastructure for enterprise-grade data protection
256-bit Encryption
All data protected in transit and at rest
Two-Factor Authentication
Works with Google Authenticator, Microsoft Authenticator, and Authy
SOC 2 Certified Infrastructure
Hosted on enterprise-grade servers with independent security audits
Automatic Session Timeout
Your account locks automatically when you step away
Questions
Frequently asked questions
Tap any question for the answer.
CTC Tracker is the transaction management platform built exclusively for residential real estate agents. From executed contract to closing table, every detail is covered. The moment you enter a date, the platform builds out your deadlines, tasks, and calendar events automatically so nothing falls through the cracks. Automated text reminders go out to buyers, sellers, lenders, and title on your behalf, with your name on every message. You get your own alerts before every deadline too, keeping you one step ahead. Need to send an email? The built-in Virtual Assistant drafts detailed, professional messages in seconds using the real dates and parties already in your file. Confirm appointments, share documents, respond to requests, and send progress updates without ever starting from a blank page. Your dashboard gives you a live view of every active transaction, with a traffic light status so you always know which file needs attention today. Documents stay organized by transaction, deadlines sync to Google, Apple, and Outlook calendars, and wire fraud verification is built into every closing. One platform. Every transaction. Every deadline, covered.
No. CTC Tracker is not a CRM. There is no lead generation, marketing, or prospecting. It focuses on one thing: getting your transaction from contract to close without missing a single deadline.
Yes, and getting started is simple. When you add a contact to a transaction, CTC Tracker automatically prepares a consent request email addressed to that person. The email introduces you, explains that they will receive automated reminders about the transaction, and asks them to reply with "I agree" to confirm. Their reply lands in your inbox and serves as documented proof of their consent, timestamped and in writing. Once a contact has confirmed, the system takes over automatically. Reminders go out based on the real dates in your transaction, at the right time, to the right people. Buyers, sellers, lenders, and title each receive only the reminders relevant to them. Every message carries your name so clients always know who it is coming from. You also receive your own personal alerts before each deadline, keeping you one step ahead. Any contact can withdraw their consent at any time by letting you know, and messages to that contact stop immediately. The entire process runs in the background so you stay focused on your clients.
Yes. The built in Assistant drafts detailed, professional emails in seconds, using the real dates and parties in your file. Confirm appointments, answer requests, share documents, or send progress updates. You review and send.
Yes. CTC Tracker is built mobile first. Every feature works comfortably from your phone, whether you are in your car between showings or at the closing table.
Every deadline appears in your personal calendar feed, which works with Google Calendar, Apple Calendar, and Outlook. Adding it takes one copy and paste. You also receive email reminders before each deadline, with lead times you control.
Yes. When you create a transaction, CTC Tracker tailors the checklist to the deal. Financed deals include loan milestones and appraisal tracking. Cash deals skip the loan sections entirely. New construction adjusts the inspection defaults.
Your client data is protected the same way patient records and legal case files are. Encrypted, private, and accessible only to you. Every account is secured with 256-bit SSL encryption, the same standard healthcare providers and law firms rely on to protect their most sensitive information. CTC Tracker supports two-factor authentication (2FA) via Google Authenticator, Microsoft Authenticator, and Authy, adding a second layer of protection beyond your password. Strong password requirements are enforced on every account, and your session locks automatically when you step away. Payment and banking credentials are never stored, wire instructions are tracked as a verification checklist only, and the platform runs on SOC 2 certified infrastructure with independent security audits. Your data is yours alone.
Yes. Export any single transaction as a clean Excel workbook, or export your entire pipeline as one spreadsheet. CSV is available too. Your data is always yours.
Both are included in your membership. CTC Tracker offers flexible plans built around your needs. Start with the plan that fits your current workload and upgrade as your business grows. You always know exactly what you are paying.
Your next closing should be your calmest one.
See CTC Tracker in action and explore every feature with real sample data.
Try the Live DemoCTC Tracker
Try the Live Demo