The Deadline Engine
Enter a date once and CTC Tracker does the rest. Reminders, calendar events, and dashboard alerts are created automatically. Change the date and everything updates with it.
Built for residential real estate agents
Never miss a deadline between contract and close.
Every date you enter becomes a deadline, a reminder, and a calendar event. Automatically. You coordinate the deal. CTC Tracker keeps the score.
- Works on your phone, between showings
- Syncs with Google, Apple, and Outlook calendars
- Not a CRM. No fluff. Just contract to close.
Every datebecomes an automatic reminder
One glanceshows the health of every file
Zero misseddeadlines is the entire point
The problem
The contract is signed. Now the clock starts.
Inspection windows. Option periods. Appraisal deadlines. Loan approval dates. Title objections. HOA reviews. The final walkthrough. One missed date can cost your client the house and cost you the client.
Sticky notes and spreadsheets were never built for this. CTC Tracker was.
What you get
Everything between contract and keys.
No lead gen. No drip campaigns. Just the tools that get a transaction closed.
Traffic Light Dashboard
Green, yellow, or red on every file. One glance tells you which transaction needs you today and which ones are coasting toward closing.
Calendar Sync
Your personal feed drops every deadline into Google Calendar, Apple Calendar, or Outlook. Closing day shows up as an all day event. Setup takes one copy and paste.
Email Reminders
Get a heads up 3 days before and 1 day before each deadline, or set your own lead times. Each email links straight to the transaction so you can act in seconds.
Organized Documents
Link contracts, inspection reports, and title docs into clean folders per transaction. Every file shows as a tidy card, never a messy URL.
One Click Exports
Download any transaction as a polished Excel workbook, or export your whole pipeline in one sheet. Perfect for your broker, your records, or your peace of mind.
Built around your deal
Every stage of the transaction, tracked in one place.
Each transaction page covers the full journey: parties and contacts, earnest money and deposits, contingencies, inspections, appraisal, loan progress, title and HOA, documents, and closing logistics. Cash deal? The loan sections disappear. New construction? Inspection defaults adjust.
- Contingencies with countdowns and quick actions
- Inspection scheduling and repair request deadlines
- Loan milestones from application to clear to close
- Walkthrough and closing day checklist
- Wire fraud verification built into every closing
How it works
From executed contract to closing day in three steps.
Create the transaction
Enter the client, the property, and the key dates. Takes about two minutes. CTC Tracker builds your checklist, folders, and deadlines automatically based on the deal type.
Let the reminders work
Every deadline lands on your calendar and in your inbox before it is due. Update a date and every reminder updates with it. Nothing slips through.
Close with confidence
Walk into closing knowing every contingency was cleared, every deposit confirmed, and every box checked. Then export the full file for your records.
Security first
Your clients trust you. We make sure that trust is protected.
Every agent gets a private, secure account. Your transactions, contacts, and documents are visible to you and only you.
- Private accounts with bank grade authentication
- Your data is never visible to other agents
- No payment or banking credentials are ever stored
- Wire instructions tracked as a verification checklist, never as account numbers
- Built in wire fraud verification step before every closing
"The agent who never misses a deadline is the agent who gets the referral. That is the whole business."
Why we built CTC Tracker
Questions
Frequently asked questions
What is CTC Tracker?
CTC Tracker is a contract to close tracker for residential real estate agents. It covers everything between an executed contract and closing day. Every date you enter automatically creates deadlines, reminders, and calendar events so you never miss a critical date.
Is this a CRM?
No. CTC Tracker is not a CRM. There is no lead generation, marketing, or prospecting. It focuses on one thing: getting your transaction from contract to close without missing a single deadline.
Does it work on my phone?
Yes. CTC Tracker is built mobile first. Every feature works comfortably from your phone, whether you are in your car between showings or at the closing table.
How do calendar reminders work?
Every deadline appears in your personal calendar feed, which works with Google Calendar, Apple Calendar, and Outlook. Adding it takes one copy and paste. You also receive email reminders before each deadline, with lead times you control.
Does it handle cash deals and financed deals?
Yes. When you create a transaction, CTC Tracker tailors the checklist to the deal. Financed deals include loan milestones and appraisal tracking. Cash deals skip the loan sections entirely. New construction adjusts the inspection defaults.
Is my client data secure?
Yes. Every agent has a private account, and your data is visible only to you. CTC Tracker never stores payment or banking credentials. Wire instructions are tracked as a verification checklist only, never as stored account numbers.
Can I export my data?
Yes. Export any single transaction as a clean Excel workbook, or export your entire pipeline as one spreadsheet. CSV is available too. Your data is always yours.
Your next closing should be your calmest one.
Join the early access list and be first in line when CTC Tracker launches.
Free during early access. No credit card required.